Vendor Info

The City of Panama City is always open to information from new sources of supplies, equipment, services, etc. Please take this opportunity to read the attached information regarding our purchasing policies. Should you begin doing business with the City, you will need to be familiar with these policies. Complete the vendor application at the website and return it to the Purchasing Department to be placed on our active vendors list. Our listing is maintained by category of products and/or services. You may enclose additional information such as line sheets and catalogs for your files, but please categorize your primary commodities as requested.

The function of the Purchasing Department is to procure services, materials, supplies, and equipment which: 
  • meet the needs of the users; 
  • are consistent with the quality and standards established by the City’s staff; and,
  • ensure cost effective decisions for implementation of tax dollars.
Our goal is the promotion of the City’s collective best interests through fair economical and controlled spending.

Worker's Compensation Requirements For Contractors
Florida state law requires the City obtain proof of worker’s compensation coverage for any contractor doing work on City premises.

Sealed Bids
The basic tenet of all public procurement is fair and open competition. Such competition reduces the opportunity for favoritism and encourages public confidence that contracts are awarded equitably and economically. Since the market place is different for the various types of procurement, so must be the purchasing process, especially if the goal of all purchasing methods is to ensure the best competition. As a result, less formal competitive procedures are allowed if the amount of the contract does not warrant the expense and time otherwise involved.

The City utilizes the sealed bid method for procurement and, on occasion, the sealed proposal method. Both bidding processes strive to achieve fair and open competition. It is preferable that all contracts be awarded by sealed bids.

Dollar Amount   Requirements
$50.00 to $1,499.99 Department purchase request and approval of the Purchasing Agent or designee.
$1,500.00 to $14,999.99 Department request, three quotes or sealed bid, and approval of the City Manager.
$15,000.00 to $24,999.99 Sealed bids solicited by the Purchasing Department and the approval of the City Manager.
$25,000.00 and up Seal bids solicited by the Purchasing Department and the approval of the City Commission.

If you have any questions please feel free to reach out to us. Contact information is listed above.